Mead Botanical Garden, Inc.: Event, Grounds + Facility Associate

The Event & Facility Associate plays a key behind-the-scenes role in preparing and maintaining the garden and event spaces. This position supports all departments to set up and break down MBG events, classes, private event rentals, and special events, including placement of tables, chairs, décor, signage, and equipment according to layouts and specifications. Offer on-site support during events and programs, including troubleshooting set-up issues, directing visitors, assisting vendors, and coordinating traffic and parking when needed. In addition, this position performs routine maintenance and upkeep across the Gardens, including basic repairs, painting, minor plumbing, and general handyman tasks to ensure all public and event areas are safe, clean, and well-presented. Monitor and inspect facility spaces across the Garden campus for cleanliness, safety, and accessibility throughout the day. Use hand and power tools, carts, lifts, and other equipment to transport and install furnishings and materials. Follow safety protocols at all times. Respond to immediate facility needs and work proactively to keep the property visitor and event-ready.

Tasks and Responsibilities:

• Manage Set-Up and Breakdown Assistance for MBG Rentals.
• Ensure grounds supplies are stocked, available, and organized (i.e. fertilizers, pesticides, tools, soil, etc.).
• Identify and take lead on the enhancement of areas in the garden that need aesthetic landscaping attention or plant remediation.
• Ensure public areas are clean, orderly, and ready for visitors.
• Remove any litter and debris from grounds.
• Report and address safety or maintenance issues proactively.
• Assist with basic repairs and upkeep of facilities as needed.
• Assist with nonprofit-wide needs such as pickups, storage organization, or special projects.
• Occasionally serve as on-site support for staff by meeting city staff, contractors, clients, etc. when access to facilities is needed and staff are off-site.
• Coordinate with MBG staff and volunteers on daily priorities and seasonal projects.